MANUAL IN TERMS OF SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT NO 2 OF 2000 (“the Act”) IN RESPECT OF THE FOLLOWING ENTITIES:

KWV HOLDINGS LIMITED
KWV SOUTH AFRICA (PTY) LIMITED
KWV INTERNATIONAL (PTY) LIMITED
KWV INTELLECTUAL PROPERTIES (PTY) LIMITED
KWV PROJECTS (PTY) LIMITED

1. INTRODUCTION TO THE KWV GROUP OF COMPANIES

KWV is one of the leading wine and brandy producers in South Africa. Its head office is located in Paarl, in the Western Cape region – one of the country’s top wine producing regions.  The company sources wines and grapes from the best and most sought after viticultural regions in South Africa. KWV is known internationally for brands such as Roodeberg, KWV Lifestyle, Laborie, Golden Kaan, Cathedral Cellar, Café Culture and the KWV 3, 5, 10, 15 and 20 Year Old brandies.

2. CONTACT PARTICULARS

Group Company Secretary: Albert Eksteen
Physical address: La Concorde, 57 Main Street, Paarl, 7646
Postal address: PO Box 528, Suider-Paarl, 7624
E-mail: eksteena@kwv.co.za
Phone number: 021 807 3078
Fax number: 021- 8631061

3. GUIDE IN TERMS OF SECTION 10 OF THE ACT

A Guide setting out in each official language information about how a person should go about enforcing his/her rights in terms of the Act can be obtained from the Human Rights Commission (website: www.sahrc.org.za) at the following addresses:

Johannesburg
The Human Rights Commission
Address: Private bag 2700, Houghton, 2041
Phone number: 011-4848300
Fax: 011-4841360

or

Cape Town
The Human Rights Commission
Address: PO Box 3563, Cape Town, 8000
Phone number: 021-4262277
Fax: 021-4262875

4. CATEGORIES OF RECORDS WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF THE ACT

Annual reports
Annual financial statements
Organisational structure
The following websites:
www.kwv.co.za

5. RECORDS WHICH ARE AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION

Records are kept as required by the following legislation:

• Basic Conditions of Employment Act 75 of 1997
• Companies Act 61 of 1973  
• Compensation of Occupational Injuries and Diseases Act 130 of 1993 
• Customs and Excise Act 91 of 1964 
• Employment Equity Act 55 of 1998 
• Environment Conservation Act 73 of 1989 
• Hazardous Substances Act 15 of 1973 
• Income Tax Act 58 of 1962  
• Labour Relations Act 66 of 1995 
• Liquor Act 27 of 1989  
• Liquor Products Act 60 of 1989 
• National Environmental Management Act 107 of 1998 
• National Water Act 36 of 1999 
• Pension Funds Act 24 of 1956 
• Skills Development Levies Act 55 of 1998 
• Trade Marks Act 194 of 1993 
• Unemployment Insurance Act 30 of 1966  
• Value Added Tax Act 58 of 1962

6. HOW TO REQUEST ACCESS TO A RECORD

Should you request information in terms of the Act, please complete the prescribed form in terms of the Act. The form is also available from our offices. Remember to:

• Indicate the type of access required.
• Specify a postal address or a fax number in South Africa, or an e-mail address. 
• Identify the right you want to exercise or protect and give an explanation why the record is needed for this purpose.  
• Indicate the form of reply to your request, other than a written reply, which you prefer, with the relevant particulars. 
• Provide proof of the capacity in which you are acting, if requesting access on behalf of another.

The prescribed form (except for those records listed above under 4) must be submitted to the Information Officer, Albert Eksteen, at the following address:

Physical address: La Concorde, 57 Main Street, Paarl, 7646
Postal address: PO Box 528, Suider-Paarl, 7624
E-mail: eksteena@kwv.co.za
Fax number: 021- 8631061

The Act and Notice R187 lay down the applicable request fees or deposits payable in connection with a request for a record in terms of the Act.

KWV’s Information Officer will gladly assist with the completion of the forms or any other queries relating to this manual or the Act.

Access to certain records may or must be denied under certain circumstances. Such grounds are:

• Privacy of third persons (mandatory refusal)
• Valuable commercial information of third party (mandatory refusal) 
• Valuable commercial information of a private body (mandatory refusal)  
• Confidential third party information (mandatory refusal) 
• Safety of individuals and protection of property (mandatory/discretionary refusal) 
• Privileged information (mandatory refusal) 
• Research information (mandatory/discretionary refusal)

A requester who is dissatisfied with the Information Officer’s decision to grant a request for information, can in terms of the Act apply to a competent Court for relief.

7. DESCRIPTION OF SUBJECTS ON WHICH RECORDS ARE HELD

Company Records
Financial Records
Operational Records
Information Technology
Marketing Records
Production Records
Product Records
Quality Records
Internal policies and procedures
External Correspondence
Securities and Equities
Contract Register
Taxation Information
Media Releases
Health and Safety Records
Trade Mark Register
Group Structure

Personnel Records
Employment contracts
Internal evaluation records
Leave records
Training records
Taxation records

Client Records
Contracts with Clients
Correspondence
Client Database
Supplier, Service Provider and Contractor Records
Contracts with Suppliers and Contractors
Correspondence
Supplier Database

8. AVAILABILITY OF MANUAL

This Manual is available :

• on the following website: www.kwv.co.za; and
• at the South African Human Rights Commission